2.3 Meetings

The Senate shall meet annually in regular session at a time and place designated in a call by the Provost and Vice President of Student and Academic Affairs. Special sessions may be called by the President of the KCTCS, the Provost and Vice President of Student and Academic Affairs, or on the written petition of the majority of colleges.  Except where otherwise provided in the Rules, Robert’s Rules of Order Newly Revised  shall prevail.

Full-time and part-time faculty, local Board members, System staff and KCTCS students may attend a meeting of the Senate and may request the privilege of the floor.  They shall not have the right to vote.

Senate meetings shall be open to the press, except that at any meeting the Senate may declare itself in executive session by a majority vote of the Senators present and thereby exclude all visitors not explicitly designated for attendance by the presiding officer or by a majority vote of the Senators present.

The presiding officer and/or the KCTCS Council shall prepare the agenda for regular KCTCS Senate meetings.

These agenda plus all recommendations for KCTCS Senate action shall be electronically circulated to all members of the Senate at least fourteen (14) calendar days prior to Senate meetings. For special meetings, where the 14-day circulation period is impractical, it shall be waived by the presiding officer.

Prior to the opening of the KCTCS Senate Meeting, whenever possible, amendments, motions, or resolutions relative to agenda items should be presented to the presiding officer in writing by the person(s) proposing said agenda items.